1. The purpose of this privacy policy is to provide information regarding the purpose, use, legal basis, scope, protection and duration of personal data.
Information administrator and his contact details:
2. The administrator of personal data is the non-profit organization Teatro Fabrica, registration number 40008303760, address: Rūdolfa Blaumaņa iela 22, Jūrmala, LV-2015, Latvia, hereinafter referred to as TF
3. Teatro Fabrica’s contact information on issues related to the processing and protection of personal data and for reporting possible improprieties: info@teatrofabrica.org or telephone: + 371 200 31 979
General terms
4. Personal data is any information relating to an identified or identifiable private person.
5. The privacy policy is intended to protect personal data in relation to the following groups of persons, hereinafter collectively referred to as Partners:
5.1. individuals: TF potential, former and current partners
5.2. visitors to TF premises, including those under video surveillance or access control;
5.3. visitors of the web-sites websites, administered by TF
5.4. Users of applications, administered by TF, including mobile and personal computer applications
5.5. Individuals whose personal data are processed in the social networks in connection with activities organized by TF
6. TF respects Partners’ privacy and personal data, partners’ rights under the rule of law in the processing of personal data in accordance with the current legislation: the law on the processing of personal data, Regulation 2016/679 of the European Parliament and of the Council of Europe from 27 April 2016 on the protection of individuals in relation to the processing of personal data and the free movement of such data, hereinafter the Regulation, and other applicable legal acts regarding confidentiality and processing of personal data
7. TF’s privacy policy is applicable regardless of the form in which Partners provide their personal data, whether in person, on TF's website, in paper form, electronically or by phone
8. When processing personal data, TF complies with the following basic principles:
8.1. legality, integrity and transparency: informing Partners about the ongoing operations and their goals
8.2. limitation of purposes: data is used only for purposes relating to activities of TF
8.3. minimization of data: data is requested in the minimum amount necessary for activities of TF
8.4. accuracy:data must be accurate and up-to-date
8.5. storage period limitation :data is stored for a limited time, determined by a specific purpose
8.6. integrity and confidentiality: data is processed in such a way as to ensure the security of personal data, including the prevention of accidental leakage
Purposes of processing personal data
9. TF processes personal data for the following specific purposes:
9.1. to identify the Partner
9.2. to prepare and conclude a contract
9.3. to fulfill obligations under the contract
9.4. to develop new forms of cooperation
9.5. for advertising and publications, including commercial purposes
9.6. for Partners’ participation in the events organized by the TF
9.7. for Partners’ participation in the events organized by TF’s foreign partners
9.8. to consider objections or claims
9.9. for administration of settlements
9.10. for debt collection
9.11. to maintain and improve the performance of TF’s website and mobile and personal computer applications
9.12. for operational planning and TF’s analytics
9.13. for the safety of Partners and the protection of TF property
9.14. for other specific purposes, if the Partner's consent was obtained at the time of providing data to TF
Legal basis for the processing of personal data
10. TF processes Partners’ personal data on the following legal grounds:
10.1. for the conclusion and execution of the contract: the conclusion of the contract at the request of the Partner and ensuring its implementation. The contract also implies an oral agreement on the performance of certain actions
10.2. to fulfill regulations:performance of duties, established by external regulatory enactments, binding to TF;
10.3. with the consent of Partners, who are data subjects
10.4. legitimate interests:implementation of legitimate interests of TF, arising from liabilities faced by the Partners, as well as on the basis of agreements or laws
11. Legitimate interests of TF:
11.1. to carry out the activities of the organization
11.2. to verify the identity of Partners before starting or continuing certain forms of cooperation
11.3. to ensure the fulfillment of contractual obligations
11.4. to store applications and Partners’ materials on the start, continuation or termination of cooperation
11.5. to develop forms and types of cooperation
11.6. to promote the results of cooperation, including promotion through commercial communication
11.7. to send reports on the implementation of commitments and events related to the implementation of obligations, as well as to collect Partners’ opinion polls about their experience of cooperation
11.8. to prevent fraudulent activities against TF
11.9. to ensure good governance, financial and administrative accounting and data analysis
11.10. to ensure effective management processes for the organization
11.11. to ensure and improve the quality of cooperation
11.12. to manage payments
11.13. to conduct video surveillance to ensure the safety of work
11.14. to inform the public about TF’s activities and cooperation with Partners
Personal data protection
12. TF takes into account the existing risks of loss of privacy and protects Partners’ data, taking advantages of modern technologies, as well as organizational, financial and technical resources available for TF within reasonable limits. The following security measures are taken:
12.1. technical security tools
12.2. protection and intrusion detection programs
12.3. other protection measures in accordance with the current technical capabilities
Categories of recipients of personal data
13. TF does not disclose to third parties Partners’ personal data or any information obtained in the course of cooperation throughout the term of the agreement, including information on the volume and areas of cooperation, with the exception of:
13.1. the explicit and unambiguous consent and/or request of Partner;
13.2. parties allowed by the external normative acts with their reasonable request, in the manner and to the extent established by external regulatory enactments
13.3. in cases allowed by external normative acts to protect the legitimate interests of TF. For example, by applying to a court or other government agencies to protect the legitimate interests of TF
Transfer of personal data
14. TF does not transfer personal data to third parties except in cases when it is necessary for a reasonable implementation of the activities of TF, upon condition that the third party also respects privacy and provides adequate protection of personal data
15. TF has the right to transfer personal data to suppliers, subcontractors, strategic partners and others parties that help TF and its Partners carry out activities and develop cooperation. However, in such cases, TF requires that the data recipients have committed themselves to use is only for the specific purposes data has been transferred, in accordance with the requirements of applicable laws and regulations
Access to personal data of organizations of non-EU countries
16. TF does not transfer personal data to countries outside the European Union and European Economic Area, except for the cases when it is necessary to ensure the Partner’s participation in the events organized as part of TF’s international cooperation. In such cases, TF shall inform Partners regarding transfer of their data to non-EU countries and requires that data recipients have committed to apply to the received data provisions which do not contradict the rules of data protection applicable in the European Union and European Economic Area
Personal data storage period
17. TF stores and processes Partner’s personal data as long as there is at least one of the following reasons:
17.1. a valid agreement with a Partner and/or an active process of cooperation with a Partner
17.2. data needed for the purpose for which they were granted
17.3. consideration and execution of the Partner's application
17.4. TF or Partner exercises its legitimate interests, for example, to sue or appeal to court in the order prescribed by external regulatory enactments
17.5. TF has a legal obligation to store data
17.6. the Partner's consent to the appropriate processing of personal data is valid, unless there is another legal basis for data processing
18. At the conclusion of the circumstances specified in paragraph 17, the Partner’s personal data is deleted with audit records kept for at least one year from the date of audit
Access to personal data and other rights of the Partner
19. In regard to the processing of their personal data, the Partner has the right to receive information referred to in relevant regulations
20. In accordance with the regulations, Partner has the right to request from TF access to their personal data, the right to amend it and make corrections, to demand the removal of the data, to ask for the restriction of data processing, to object of the processing, including processing of personal data, carried out on the basis of the legitimate interests of the TF as well as the right to transfer its own data to another provider. This right is exercised to the extent that the data processing is not a consequence of TF’s obligations imposed by applicable laws and regulations and performed in the public interest
21. A Partner can apply for the exercise of his rights as follows:
21.1. by contacting
TF’s office at
Rūdolfa Blaumaņa street 22, Jūrmala, LV-2015, Latvia
21.2. by sending email, signed by secure electronic signature to:
info@teatrofabrica.org
22. Upon receipt of the Partner's request to exercise its rights, TF verifies the Partner's identity, evaluates the request and executes it in accordance with the regulations
23. The answer is given to the Partner privately upon confirmation of his identity
24. TF ensures that the requirements for processing and data protection are met in accordance with regulatory enactments and, in the event of objection by the Partner, takes action to resolve the issues that have arisen. If this fails, the Partner has the right to contact the supervisory authority, e.g., the State Data Inspectorate
25. Partner shall be entitled to receive free of charge a copy of his personal data, processed by TF
26. Obtaining and/or use of the information referred to in paragraph 25 of this document, may be limited in the case of violation of the rights and freedoms of others, including staff members of TF
27. TF is obliged to provide personal data relevance and relies on its Partners, suppliers and other third parties that transmit personal data they will ensure the completeness and accuracy of the transmitted personal data
Partner's consent to data processing and the right to withdraw it
28. Partner consents to the processing of personal data, including receiving commercial messages, in writing, in person at TF’s premises, on TF’s website, through mobile and computer applications or in other places where TF operates
29. Partner has the right to withdraw consent to the processing of data at any time in accordance with the procedure set out in paragraph 21, in which case, the further processing of the data will not be made
30. Withdrawal of consent at the same time will not affect the processing of the data, performed during the term of the Partner agreement
31. Withdrawal of consent cannot suspend the processing of data on other legal grounds
Commercial communications
32. Sending commercial messages regarding TF’s activities and/or third-party services as well as other messages not directly related to the joint work of the Partner and TF, e.g., partner surveys, shall be executed in accordance with the provisions of the law or agreed to with a Partner
33. TF may send commercial messages using special equipment for automatic telephone communication or electronic communication
34. Consent to receive commercial messages from TF and/or its business partners, is given by a Partner in writing at TF’s office, online at TF’s website, via mobile or computer applications, or any other place where TF operates
35. Partner’s consent to receive commercial messages is valid until the date of its withdrawal, as well as after the termination of the cooperation agreement. The Partner may at any time opt out of receiving further commercial communications in any of the following ways:
35.1. by sending e-mail to:
info@teatrofabrica.org
35.2. by submitting a written request to
TF
35.3. by using the provided automatic opt-out option in the commercial message, e.g., a link at the end of the corresponding e-mail
36. TF stops sending commercial e-mail messages as soon as a Partner’s request is processed
36.1. Expressing his opinion in polls and leaving contact information, i.e. e-mail, phone, physical address, Partner agrees TF may use the provided contact information to contact Partner
Visit the websites and processing of cookie files
37. TF’s websites can use cookie files:
37.1. Cookie files are files that websites place on users' computers to identify the user and to facilitate the use of the website. Internet browsers can be configured to warn users about using the cookie files and allowing them to choose whether or not Partner agrees to accept cookie files.Refusal to accept cookies will not prevent the Partner to use the website, but may limit his capabilities
37.2. TF’s websites may contain links to third parties’ websites, which have their own terms of use and personal data protection policy for which TF is not responsible.
